7 Things to Check Off Your Graduation Party Timeline

Entertaining: Parties
7 Things to Check Off Your Graduation Party Timeline

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February 11 2020

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Believe us, we know how overwhelming planning a graduation party can be. Whether you're celebrating high school grads or college grads, the party planning checklist is more or less the same.

Here we'll share a simple timeline to help you plan a stress-free party. But keep in mind, Hy-Vee can help you pull off an amazing celebration—whether you have 8 weeks to plan or one.

  1. 8 Weeks Before

    First things first. Chat with your grad to decide on a date. Remember that many graduation parties take place in June, so planning one for later in the summer may be better.

    Start thinking about a theme. Some of our favorites include luaus, taco fiestas, sports, travel, #HyChi & sushi bars, or anything that involves a chocolate fountain.

    Now would be a good time to order invitations and announcements.

    Make a list of friends and family who can help you plan and prepare for the party.

    Finally, decide on a budget. Remember, our catering team can help you pull off an awesome celebration on any budget.

  2. 6 Weeks Before

    Send out those invites.

    Start planning your menu. We've got more than a few specialty buffets as part of our catering packages.

    Consider dessert options. Will you be doing a show-stopping cake? Gourmet cupcakes? Graduation cookie cakes? Custom sheet cake (yum!)?

    Think about decorations. Stop by our floral shop to see some of the crafty things we're doing with flowers, balloons, and fun photo props for grad parties.

  3. 4 Weeks Before

    It's time to place your catering and bakery order. While it's best to place large orders as soon as possible. Just remember, we're ready to help you—even if your party is just days away.

    Finalize your decor with your florist. Remember to ask about delivery options for centerpieces and special arrangements.

  4. 1 Week Before

    Finalize your guest list based on RSVPs.

    Let your caterer and baker know your final guest count and if you will need to adjust your order size.

    Ask your grad to help you with a playlist for the big day.

    Purchase any additional non-perishable food items, drinks, utensils, plates, or cups that may not be included in your catering plan. You can even do it all online.

    Plan on how many extra tables and chairs you'll need and where to place them.

    Consider if you'll need to borrow coolers for storing drinks or ice.

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  5. Day Before

    Stock up on ice.

  6. Morning Of

    Setup any extra tables and chairs.

    Place decorations.

  7. Party Time

    Hit play on the playlist.

    Bring out the food.

    Celebrate, celebrate, celebrate!

    For more graduation party ideas, check out 8 Recipes and Ideas for an Open House Graduation Party.